TEMPLATES: EVENTS

WhatsApp templates for events.

Event organisers, venues and conferences: registrations, reminders, changes and follow-up. 8 ready-to-edit templates (3 marketing · 5 utility), each with sample values and a live preview.

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Personal trainer in a studio checking her phone

Sheet · Trial day 3

Illustrative example. Names and details are made up.

Three colleagues working together around a laptop

Sheet · Invite list

Illustrative example. Names and details are made up.

READY TO ADAPT

Start from wording that already fits.

Each template is written to Meta’s rules. Change the details to suit your business, then submit it for approval from ConvoHut.

How to write templates that get approved →

Written to Meta’s guidelines, not pre-approved. Meta reviews every template you submit and decides its category. These are written to pass review: clear purpose, sample values, no variables at the start or end, opt-out wording on marketing, and no requests for sensitive information. Replace “Northline” with your business name and adjust the wording to your voice.

registration_v1UtilitySupport

Header: You’re registered
Footer: None
Buttons: None
Language: English

Body

Hi {{1}}, you’re registered for {{2}} on {{3}}. Your ticket is attached.

Variable	Sample value for Meta
`{{1}}`	Grace
`{{2}}`	the Growth Summit
`{{3}}`	Mon 16 Nov

PDFYou’re registered.pdf

Hi Grace, you’re registered for the Growth Summit on Mon 16 Nov. Your ticket is attached.

10:02 am

event_reminder_v1UtilitySupport

Header: None
Footer: None
Buttons: Get directions (website link)
Language: English

Body

Hi {{1}}, {{2}} starts tomorrow at {{3}} at {{4}}. Doors open 30 minutes early.

Variable	Sample value for Meta
`{{1}}`	Grace
`{{2}}`	the Growth Summit
`{{3}}`	9 am
`{{4}}`	Melbourne Convention Centre

Hi Grace, the Growth Summit starts tomorrow at 9 am at Melbourne Convention Centre. Doors open 30 minutes early.

10:02 am

Get directions

venue_change_v1UtilitySupport

Header: None
Footer: None
Buttons: None
Language: English

Body

Hi {{1}}, an important change for {{2}}: {{3}}. Your ticket is still valid.

Variable	Sample value for Meta
`{{1}}`	Grace
`{{2}}`	the Growth Summit
`{{3}}`	the venue is now Room 204

Hi Grace, an important change for the Growth Summit: the venue is now Room 204. Your ticket is still valid.

10:02 am

waitlist_v1UtilitySupport

Header: None
Footer: None
Buttons: YES (quick reply)
Language: English

Body

Hi {{1}}, a spot has opened for {{2}}. You were on the waitlist. Reply YES within 24 hours to claim it.

Variable	Sample value for Meta
`{{1}}`	Grace
`{{2}}`	the Growth Summit

Hi Grace, a spot has opened for the Growth Summit. You were on the waitlist. Reply YES within 24 hours to claim it.

10:02 am

YES

early_bird_v1MarketingMarketing

Header: None
Footer: Reply STOP to opt out
Buttons: Get tickets (website link)
Language: English

Body

Hi {{1}}, early-bird tickets for {{2}} close on {{3}}. Save {{4}} when you book now.

Variable	Sample value for Meta
`{{1}}`	Grace
`{{2}}`	the Growth Summit 2027
`{{3}}`	31 Dec
`{{4}}`	$150

Hi Grace, early-bird tickets for the Growth Summit 2027 close on 31 Dec. Save $150 when you book now.

Reply STOP to opt out

10:02 am

Get tickets

last_chance_v1MarketingMarketing

Header: None
Footer: Reply STOP to opt out
Buttons: Get tickets (website link)
Language: English

Body

Hi {{1}}, final tickets for {{2}} are on sale now.

Variable	Sample value for Meta
`{{1}}`	Grace
`{{2}}`	the Growth Summit

Hi Grace, final tickets for the Growth Summit are on sale now.

Reply STOP to opt out

10:02 am

Get tickets

survey_v1MarketingMarketing

Header: None
Footer: Reply STOP to opt out
Buttons: Take the survey (website link)
Language: English

Body

Hi {{1}}, thanks for coming to {{2}}. How was it? Three quick questions help us plan next year.

Variable	Sample value for Meta
`{{1}}`	Grace
`{{2}}`	the Growth Summit

Hi Grace, thanks for coming to the Growth Summit. How was it? Three quick questions help us plan next year.

Reply STOP to opt out

10:02 am

Take the survey

recording_v1UtilitySupport

Header: None
Footer: None
Buttons: Watch now (website link)
Language: English

Body

Hi {{1}}, the recordings from {{2}} are ready. They’re available until {{3}}.

Variable	Sample value for Meta
`{{1}}`	Grace
`{{2}}`	the Growth Summit
`{{3}}`	31 Dec

Hi Grace, the recordings from the Growth Summit are ready. They’re available until 31 Dec.

10:02 am

Watch now

MORE TEMPLATES

Templates for other industries.

FAQ

Using these templates.

How do I submit a template to Meta?

In ConvoHut, go to Templates, choose Create Template, pick the category, paste the body, add sample values for each variable and submit. Meta usually reviews within 24 hours.

Why did Meta change my template’s category?

Meta checks the content. If a utility template includes promotional wording, Meta can reclassify it as marketing, which is charged at the marketing rate.

Can I change the wording?

Yes. Write in your own voice. Keep the purpose clear, give sample values, and keep variables away from the start and end of the body.

Do I need consent to send these?

Yes. Only message people who agreed to hear from your business on WhatsApp. Marketing messages also need a simple way to opt out.

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