MARKETING USE CASE

Fill the room and get people to turn up.

Invite, confirm and remind attendees on WhatsApp, and follow up afterwards with the replay or next step.

7-day free trial · about 15 minutes to connect your number · Meta bills message charges to you directly (you add a card in Meta)

9:41

NorthlineBusiness account

Today

This business uses a secure service from Meta to manage this chat. Tap to learn more.

You’re in, Sarah! Spring open day is on Mon 12 Oct at 9:30 am, 12 Bay St, Brighton. Reply here with any questions.

10:02 am

Can I bring my partner?

10:14 am ✓✓

Of course, see you both Saturday.

10:15 am

Message

Illustrative conversation. Names and details are examples.

Three colleagues working together around a laptop

Sheet · Invite list

Illustrative example. Names and details are made up.

FOR TEAMS

Invite people where they will see it.

Invitations and reminders on WhatsApp are easy to read and easy to reply to.

Team: Marketing
Starts from: Google Sheets · Zapier · Contact import
Goal: More registrations turning into attendees, and a warm follow-up for everyone.
Meta category: Utility for confirmations and reminders; Marketing for invitations

IN PRACTICE

Events live or die on attendance. A confirmation the moment someone registers, a reminder the day before and a short one on the day, each with the address or join link, make it easy to turn up. Following up afterwards turns attendance into the next step.

THE JOURNEY

How it runs.

Starts when: A registration arrives in your sheet (from your event tool, form or Zapier), or you send an invite campaign to a list.
Stops when: Event date passes and the follow-up is sent, or the attendee opts out.

Confirm Instant confirmation with the date, time and how to join.
Remind A reminder the day before and one hour before, with the link or address.
Follow up After the event: replay link, slides or the next step.
Handle replies Questions like “Can I bring a friend?” go to your team.

See how to build and activate it →

SHEET TRIGGERNew Sheet Row

SEND MESSAGEevent_confirm_v1

END FLOWEnd Flow

Styled like ConvoHut’s flow builder. Every node is editable.

THE FULL PLAYBOOK

Everything you need to launch it.

The exact messages, the sheet, the build and the rules.

Download as PDF ↓

Immediately on registrationUtility

event_confirm_v1

You’re in, {{first_name}}! {{event}} is on {{date}} at {{time}}, {{location}}. Reply here with any questions.

Day before (from a due list)Utility

event_reminder_v1

See you tomorrow, {{first_name}}: {{event}} at {{time}}, {{location}}. Can’t make it? Just reply.

I’ll be thereCan’t make it

Day afterMarketing

event_followup_v1

Thanks for coming, {{first_name}}. Here’s the recording and next steps: {{link}}

Template names and wording are examples. Write in your own voice and submit templates to Meta for approval; Meta confirms the category.

Event and webinar invitations · example sheet

	A	B	C	D	E	F
1	first_name	phone	event	date	time	location
2	Grace	+61 4•• •••	Open Day	Sat 4 Oct	10:00am	12 Mill St
3	Omar	+61 4•• •••	Open Day	Sat 4 Oct	10:00am	12 Mill St
4	Zoe	+61 4•• •••	Webinar: Pricing	Wed 8 Oct	6:00pm	Zoom link

Only the phone column is required. The highlighted row is the newest: adding it starts the journey. Example data only.

The moment

You’re hosting an open day, a workshop or a webinar next Thursday.

People register and forget. Email reminders land after the event starts. No-shows are high and follow-up is an afterthought.

Data you need

First name
WhatsApp number
Event name
Date and time
Join link or address

Measure

Registrations
Attendance rate (from your event tool)
Replay views or next-step clicks
Replies

Good practice

Remind twice: the day before and an hour before.
Put the join link or address in every reminder.
Follow up within 24 hours.

Works for

Real estate open homes
Gym open days and trial classes
Webinars and online workshops
Schools and course information sessions

Free PDF

Event and webinar invitations playbook

Journey, sample messages, setup checklist and metrics.

Download ↓

FAQ

Questions.

Can the reminder use the event time from my sheet?

Use your sheet’s event time in the message text. For timed reminders, add rows as a due list (for example, tomorrow’s attendees each afternoon) or use waits in days, hours and minutes.

Can I invite my whole list?

Yes, as a campaign to contacts who opted in to marketing messages.

Who owns the number and the data?

You do. ConvoHut connects to your own WhatsApp Business Account, and Meta bills messages to you with no ConvoHut markup.