SHEET-TRIGGERED RECIPE

Event registration.

Instant row. Rows come from event and ticketing exports, registration forms. A new row starts a two-way WhatsApp journey: confirm details → answer questions → notify the events team.

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Category
Registrations & sign-ups
Meta template category
Utility
Send
When the registration row arrives
Stops when
They reply, or the event starts

SET UP

1. The sheet.

Only Phone is required, with the country code. The other columns personalise the message and help your team when the customer replies. Keep the column names in row 1 and don’t leave blank rows.

  • Name: used in the message or for your team
  • Phone: required, with country code (for example +61 412 000 184)
  • Event: used in the message or for your team
  • Date: used in the message or for your team
  • Consent (recommended): record that the person agreed to WhatsApp messages, and when
Event registration · Sheet1
ABCDE
1NamePhoneEventDateConsent
2Sarah+61 412 000 184Growth SummitMon 12 Oct, 9:30 amYes
3Tom+61 433 000 912Growth SummitTue 13 Oct, 2 pmYes
4Ana+64 21 000 457Growth SummitFri 16 Oct, 11 amYes

Row 1 holds the column names. The highlighted row is the newest: adding it starts the journey. Example data only.

DATA IN

2. How the rows get there.

Instant row. These tools can add a row for each new record. Pick yours for step-by-step setup.

EventbriteZapier: New Attendee Registered
→
Google FormsBuilt in: link responses to a sheet
→
TallyBuilt in: Google Sheets integration (free)
→
SquarespaceBuilt in: form storage to Google Drive
→

See all data sources →

TEMPLATES

3. The messages.

When the registration row arrivesUtility
Hi {{1}}, you’re registered for {{2}} on {{3}}. Reply with any questions.

{{1}} = Sarah

{{2}} = Growth Summit

{{3}} = Mon 12 Oct, 9:30 am

The day beforeUtility
Hi {{1}}, see you tomorrow at {{2}}. Doors open at {{3}}.

Example wording. Submit your own version to Meta as a template; Meta confirms the category. Marketing templates need marketing consent and an opt-out.

BUILD

4. Build it in ConvoHut.

  1. 01

    Create the automation. In ConvoHut, open Automations, then Create Automation. Name it and tick the markets you message.

  2. 02

    Choose the trigger. Pick New Sheet Row. Choose the spreadsheet and tab, and map Phone (required) plus Name.

  3. 03

    Add the first message. Add a Send Message node with your approved template. Map each variable to a column.

  4. 04

    Wait for a reply. Add Wait for Reply. On Reply, add Notify Me so your team picks it up in the inbox.

  5. 05

    Handle no reply. On Timeout, add the follow-up template, then End Flow.

  6. 06

    Pass compliance and activate. ConvoHut checks consent rules and the opt-out for each market you picked. Then click Activate Now, and test with your own number first.

SHEET TRIGGERNew Sheet Row
SEND MESSAGEevent_reg_v1
WAIT FOR REPLYTimeout: 1d
On Reply
NOTIFY MENotify the team
On Timeout
SEND MESSAGEFollow-up template

GET IT RIGHT

5. Measure and avoid.

What to measure

  • Attendance rate
  • Questions answered

Mistakes to avoid

  • Promotions in the confirmation

FAQ

Questions.

Do I need to change how my tools work?

No. Keep using your form, booking or accounting tool. You only need it to add a row to a Google Sheet for each new record, which most tools can do directly or through Zapier or Make.

What if a row has no phone number, or a bad one?

ConvoHut needs a phone number with the country code. Rows without one are skipped, so validate the phone field in your form or export.

Will editing an old row send another message?

A new row starts the journey. Turn on Fast Edit Detection if you want edits to phone, name or email to update the existing contact within seconds.

Is this marketing or utility?

For this recipe we suggest utility. Meta decides the category when it reviews your template. Marketing needs marketing consent and an opt-out.

MORE

Related recipes.

Webinar attendee follow-upThank them → share the recording → invite a callOpen →Application receivedAcknowledge → ask for availability → notify the reviewerOpen →Free trial or class sign-upWelcome with what to bring → wait for reply → notify a coachOpen →

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