CALENDLY TO GOOGLE SHEETS
Calendly to Google Sheets, then WhatsApp.
How to add a Google Sheets row for each new Calendly record, so ConvoHut can start a WhatsApp journey from it. This takes Zapier, Make or a webhook.
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Illustrative example. Names and details are made up.
BOOKINGS
The options.
Trigger, then Google Sheets “Create Spreadsheet Row”
Triggers you can use:
- Invitee Created or Rescheduled
- Invitee Canceled
- New Routing Form Submission
Make, webhooks and more
- Calendly webhooks (invitee.created) to a Google Apps Script web app
- Calendly’s Zapier and webhook access needs the Standard plan or higher.
THE SHEET
The columns to send.
Send one row per record, with the column names in row 1. Phone is the only required column and must include the country code.
- Name
- Phone
- Event
- Start time
- Consent: that the person agreed to WhatsApp messages
| A | B | C | D | |
|---|---|---|---|---|
| 1 | Name | Phone | Event | Start time |
| 2 | Sarah | +61 412 000 184 | Growth Summit | Thu 9:30 am |
| 3 | Tom | +61 433 000 912 | Growth Summit | Fri 2 pm |
| 4 | Ana | +64 21 000 457 | Growth Summit | Mon 11 am |
Row 1 holds the column names. The highlighted row is the newest: adding it starts the journey. Example data only.
BUILD
Then, in ConvoHut.
- 01
Open Automations, then Create Automation, and choose New Sheet Row as the trigger.
- 02
Pick the spreadsheet and tab, and map Phone and Name.
- 03
Add your approved template, a wait for reply, and a notify step.
- 04
Pass the compliance review for your markets, then Activate Now. Test with your own number first.
RECIPES
Recipes that work with Calendly.
Checked against Calendly’s, Zapier’s and Google’s documentation in September 2026. Features, plan requirements and trigger names change; check the current documentation when you set it up. ConvoHut isn’t affiliated with Calendly.
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